Terms and conditions
R-Cloud (version 5) Agreement
The R-Cloud (Version 5) Agreement sets out the terms and conditions governing participation in R-Cloud. It establishes the relationship between the Secretary of State for Defence and participating Suppliers, explains how R-Cloud is operated and managed, and describes the processes through which Contracting Authorities may engage Suppliers and award Contracts for science and technology (S&T) research and development (R&D), together with associated goods and services. It also sets out the contractual terms that apply to Contracts awarded through R-Cloud.
Suppliers should read the Agreement and associated documents carefully to ensure they understand the terms, obligations and requirements that apply to their participation in R-Cloud.
Download Documents
The R-Cloud (version 5) Agreement is published in two parts:
R-Cloud Agreement and Schedules 1-4
Contains the core Agreement terms and conditions together with the Definitions, Eligibility Criteria, Agreement Management, and Commercial Processes and Pricing schedules.
Schedule 5: Conditions of Contract
Contains the terms and conditions that apply to Contracts awarded under R-Cloud (Version 5), including the relationship between the relevant Contracting Authority and Supplier when delivering Services.
Structure of the Agreement
The R-Cloud (version 5) Agreement comprises the following:
| The R-Cloud Agreement | Contains the core terms and conditions governing participation in R-Cloud, including Supplier obligations, Agreement management, Contract award processes, security requirements, liability, termination and governance provisions. |
| Schedule 1: Definitions | Contains the defined terms used throughout the Agreement and explains the specific meaning of key words and expressions used in the Conditions and Schedules. |
| Schedule 2: Eligibility Criteria | Sets out the requirements Suppliers must satisfy to join and remain on the Agreement, together with the Authority's rights to assess, reassess and verify ongoing compliance |
| Schedule 3: Agreement Management | Explains how the Agreement is managed and administered, including Supplier Profiles, Taxonomy Mapping, the R-Cloud Pricing Matrix and operation of the R-Cloud Portal. |
| Schedule 4: Commercial Processes and Pricing | Describes how Commercial Processes are conducted under R-Cloud, including Tasking Procedures, Supplier Engagement activities, pricing requirements, sub-contracting arrangements and Contract award procedures. |
| Schedule 5: Conditions of Contract | Contains the terms and conditions that apply to Contracts awarded under R-Cloud (version 5). These terms govern the relationship between the relevant Contracting Authority and Supplier when delivering the services. |